Managing keys

Manage keys and rings of keys for equipment. Keys and rings of keys are assigned holders who are the individuals to whom those keys have been issued.

  1. Select Equipment > Additional Features > Key Management.
  2. Click New Record.
  3. Specify the Key/Ring, Key Description, and Organization.
  4. Specify this information:
    Type
    Select key or ring of keys.
    Access Level
    Optionally, select Change, Department, Master, or Grand Master as the access level for the key or ring of keys.
    Cabinet
    Specify the cabinet in which the key is stored.
    Position
    Specify the position within the cabinet in which the key is stored.
  5. Select the Lost checkbox if the key or ring of keys is lost.
  6. Select the Out of Service checkbox if the key or ring of keys is out of service.
  7. Optionally, specify the Parent Key, Supplier, Supplier Key Number, Manufacturer, and Key Type of the key.
  8. Specify this information:
    Key Decode
    Specify the code or number that identifies the depths of the cut for a key.
    Employee
    Specify the employee who is the holder of the key or ring of keys.
    Issue Expiration Date
    Specify the expiration date for the issue of the key or ring of keys to the holder.
    Holder Notes
    Optionally, specify any notes for the holder of the key or ring of keys.
  9. Click Save Record.